• Invoicing authorisation form

Fees information

Research Governance authorisation for clinical trials will not be granted without a completed invoicing authorisation form. This form must accompany every new clinical trial submission and amendment presented to the Research Governance Office.

Please contact the Research Governance Office if you are unsure of whether a fee is applicable to your application.

Clinical trial fees are mandated by the NSW Ministry of Health Policy Directive (PD).

Updated July 2025.

Frequently asked questions

What is an invoice authorisation form?

The invoicing authorisation form is a document that SCHN Research Governance uses to process payments relating to research projects. 

Does my Research Governance application/amendment need an invoice authorisation form?

An invoice authorisation form is only required if the research project is a clinical trial. Please refer to the below link for specific details:

• Fees for Research Ethics and Governance review of clinical trial research

What is a Major and Minor Amendment?

Please refer to Policy Directive by NSW Ministry of Health for further information:

• Fee schedule for Research Ethics and Governance review of clinical trial research

Please note, at SCHN, an amendment that involves both major and minor changes will only incur a major amendment fee.

What is a standard contract?

Please refer to research agreements in NSW health organisations.

For further information regarding Standard Contracts please contact the SCHN Research Governance Office via email if you are unsure or need further information.

A CTRA is considered a standard contract, why do amendments to the CTRA require an invoice authorisation form?

An amendment to the CTRA is considered a major amendment, thus will incur a major amendment fee for Research Governance review.

Please contact the SCHN Research Governance Office via email for further information.

• Contingent worker approval request email template

• Request for medical records access email template

Required information for the SCHN HIU Head of Department

• Site Specific Application reference number (STE):
• Is your research study pertaining to The Children’s Hospital at Westmead or the Sydney Children’s Hospital, Randwick, or both (The Sydney Children’s Hospitals Network) data?
• What kind of data are you collecting?
• How much data will you collect?
• Will patients be consenting into the study?
• How will your data be stored?
• Is it identifiable or de-identifiable?
• If it is de-identified data, who will be de-identifying the data?
• Who will have access to the data?
• Once the project is finalised, how will your data be stored and for how long?
• Do you require a SCHN data extract for your study? (e.g. a specific subset of patient or activity data, a raw dataset, or a structured report) If yes, please reach out to the Head of Department of the SCHN Performance Unit – Management Support and Analysis.

• Pre-submission meeting Microsoft Booking form (Bookings are currently closed until further notice)
• SCHN Research Governance Submission Checklist

• Contract review initial request email template

• Head of Department approval request email template

• REGIS Head of Department error email template

• REGIS guide for HoDs to provide approval

• Clinical trials decision tool
• EPCT SCHN sponsorship application form
• Non-EPCT SCHN sponsorship application form
• SCHN risk assessment template
• Sponsorship amendment form (Non-CTA/CTN)
• Sponsorship amendment form (CTN/CTA)

• SUSAR-USADE-URSAE notification form
• SSI notification form